How do I apply for the hosted buyer programme?
Apply with this link our you may receive an invite from one of the many partners working with Ibiza Mice Summit®, inviting you to join the hosted buyer programme as a guest in their group. If so, they will provide you with a link to register.
What are the qualifying criteria to be a hosted buyer?
When assessing hosted buyer applications, we will consider:
- Size and frequency of your events
- Your level of purchasing/decision making authority
- Geographic locations of your events
What is included in the hosted buyer programme?
- Online personal diary to manage and maximise your time at the show during October 26 and 29th, 2024
- Pre-scheduled appointments with the exhibitors
- Return economy flights from Europe
- Accommodation (bed and breakfast basis only)
- Transfers to the hosted buyer networking functions and FAM trip
- Access to an complimentary refreshments and lunch
What is not included in the hosted buyer programme?
- Travel insurance
- Any transfers outside of the event dates
- Any food and beverage expenses not taken within the programme
- Hotels and flights upgrades
- Additional hotel nights
- Personal expenses such as mini bar, additional drinks, telephone etc.
What if my company does not allow me to receive complimentary travel & accommodation?
If you cannot accept complimentary travel and accommodation due to your company policy, you can still attend the event as a hosted buyer. During the registration process, simply do not tick that you would like us to book your travel and accommodation. You will still have access to all the onsite benefits such as the hosted buyer FAM trip and networking events.
Do I have to preschedule appointments in advance?
Yes, pre-scheduled appointments are a requirement of attending as a hosted buyer. Hosted buyers will be asked, during registration, to confirm that they will comply and make appointments using the online event APP.
Will my data be shared?
As a hosted buyer at this event, your information (plus that of other buyers), will be available via the event app and diary (CTS Events Conference APP) to exhibitors and other delegates.
This information allows exhibitors to prepare and research if you book an appointment with them, and also to decide whether to reach out to you.
Additional to this, if you allow your badge to be scanned whilst on an exhibitor stand or sponsored area, your details may then be used to follow up with you.
Data is limited to:
Name
Company Name
Job Title
Email address
Phone number
*If an exhibitor scans your name badge at the show, this will also give them the above data.
What if I miss a pre-scheduled appointment?
Please visit that exhibitor at the earliest opportunity to re-arrange the appointment so that they do not list you as a ‘missed appointment’
What if I need to cancel my attendance?
The cancellation deadline for hosted buyers is October 1, 2024. Cancellations received before this date will not incur a fee unless travel or accommodation has been confirmed.
Cancellations received after Acotber 1, 2024 may incur a cancellation fee up to 350€.
You must cancel your attendance in writing by emailing the hosted buyer team. This will not be effective until you have received a written acknowledgement of your cancellation from the hosted buyer team.
How will I know what my travel arrangements are?
Your travel arrangements will be confirmed to you by the official event IMS by email. You will be advised of your accommodation details nearer to the event.
Most air tickets will be issued as e-tickets and will be sent to you by email once booked.
You will receive your hotel confirmation and transfer arrangements by email from the hosted buyer team the week prior to the event.
What if I need to change my travel arrangements?
Contact the hosted buyer team at info@ibizamicesummit.com. Please note that changes to flights are subject to availability and buyers will be responsible for any additional costs incurred. If further nights’ accommodation is required this will be up to the hosted buyer to book and pay for these extra nights.
Who do I contact if I have any problems or queries?
Pre-event: Please email info@ibizamicesummit.com and a member of the team will respond as soon as possible.
Onsite: Please contact one of our Staff
What are the hosted buyer terms and conditions?
Click here for Terms & Conditions
